In June 2015, the Air Force Installation Contracting Agency (AFICA) awarded eight AFCAP IV contracts to provide logistic and sustainment support to deployed forces executing contingency operations worldwide. Four of the eight AFCAP IV contracts provide services such as dining facilities, vehicle maintenance, and engineering in support of Operations Inherent Resolve and Freedom’s Sentinel to sustain U.S. personnel at locations throughout Southwest Asia. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Each AFCAP IV contract contains clauses from the Federal Acquisition Regulation that require the contractors to create and maintain separate, complete records of all GFP identified in the contract. D2018-D000RJ-0200.000, Disclaimers: The Senior Procurement Analyst representing the Office of the Under Secretary of Defense for Acquisition and Sustainment, Defense Pricing and Contracting Division, agreed with our recommendation to make existing GFP training resources mandatory for all contracting personnel and coordinate with the Services to implement GFP training courses for contingency contracting personnel.

Get the App. accountable property officers in the 379th and 380th Mission Support Groups did not include 2,081 of 2,091 known AFCAP GFP items or their associated dollar value in Air Force accountable records as of February 2019; PCOs did not consistently include complete GFP lists with the data elements required to establish accountable records in awarded contracts; and. The Principal Deputy Assistant Secretary of the Air Force (Acquisition, Technology, and Logistics), responding for the Chief of the AFICA’s 772nd Enterprise Sourcing Squadron Contracting Division, agreed with our recommendations directed to the Air Force and stated that the Air Force will provide evidence of actions taken to document closure for all resolved recommendations. establish GFP accountability training for PCOs; require PCOs to coordinate with the accountable property officers and AFCAP IV contractors to jointly verify the GFP provided in each task order and modify the contracts to reflect an accurate list of GFP; update AFICA’s delegation procedures to ensure that PCOs assign property administration duties to deployed administrative contracting officers and contracting officers’ representatives; and. To improve the accountability of GFP under AFCAP IV task orders, we recommend, among other things, that the Chief of AFICA’s 772nd Enterprise Sourcing Squadron Contracting Division: In addition, we recommend that the Principal Director of the Defense Pricing and Contracting Division in the Office of the Under Secretary of Defense for Acquisition and Sustainment make existing GFP training resources mandatory for all contracting personnel and coordinate with the Services to implement GFP training courses for contingency contracting personnel. Personnel from the 772nd Enterprise Sourcing Squadron act as procuring contracting officers (PCOs) for the four AFCAP IV task orders we selected, and personnel from the 379th and 380th Air Expeditionary Wing Mission Support Groups are responsible for the accountability, administration, and oversight of GFP under AFCAP IV. %PDF-1.5 %���� The Air Force “Process Guide for Accountability of Government-furnished Property” requires the PCO to validate completed GFP lists in the contracts and furnish those lists to the accountable property officer when the contract is awarded. INTENT/OUTCOME/PURPOSE The intent/outcome/purpose of this Guidebook is to provide a policy framework for Government “contract” … Please read this Privacy and Security Notice. nF4f6�D�nJ]�P����eD��6I���bA)h�R���x����=s�f@��&\����?

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More... Associated References. CJCSI 5123.01H JCIDS Manual DoDD 5000.01 DoDI 5000.02 DoDI 5000.02T DoDI 5000.74 DoDI 5000.75 Defense Acquisition Guidebook. In addition, the AFCAP IV PCOs did not: As a result of the Air Force’s lack of accountability and oversight of GFP items provided to contractors in Kuwait, Qatar, and United Arab Emirates, the Air Force does not know the value of GFP provided to contractors, has no oversight of the property, and cannot hold the contractors accountable for how they manage GFP, including property damage and losses. DoD Civilian Acquisition Workforce Personnel Demonstration Project (AcqDemo) The Department of Defense (DoD) Civilian Acquisition Workforce Personnel Demonstration Project (AcqDemo) transforms civilian personnel management policies and procedures to better support DoD’s acquisition mission. .E�P���XR4.�� Updated to reflect new GFP … As a result of the Air Force’s lack of oversight of contractually required maintenance services, the Air Force and the contractors do not have assurance that the base support contractors in Qatar maintained at least $20.6 million of Government property in accordance with contract requirements.1 In addition, because preventive maintenance is an integral method for sustaining equipment through its useful life, the lack of oversight of AFCAP IV contractual maintenance requirements could impair Air Force operations in Southwest Asia, including services for dining facilities, power generation, and airfield lighting. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.” Reference: Federal Acquisition Regulation Part 45.101, GFP TRAINING, DOCUMENTS, AND OTHER RESOURCES, Federal Acquisition Regulation Part 45.101, DoDI 4140.01: DoD Supply Chain Materiel Management Policy, DoDI 4161.02: Accountability and Management of Government Contract Property, DoDI 5000.64 Accountability and Management of DoD Equipment and Other Accountable Property, DoDI 8320.04: Item Unique Identification (IUID) Standards for Tangible Personal Property, FAR 45.101: Definitions (see "Government-furnished property"), DFARS 252.211-7007: Reporting of Government-Furnished Property, DFARS 252.245-7000: Government-Furnished Mapping, Charting, and Geodesy (MC&G) Property, DFARS 252.245-7001: Tagging, Labeling, and Marking of Government-Furnished Property, DFARS 252.245-7002: Reporting Loss of Government Property, DFARS 252.245-7003: Contractor Property Management System Administration, DFARS 252.245-7004 Reporting, Reutilization, and Disposal, PGI 245.1 Government Furnished Property-General, PGI 245.2 Government Furnished Property-Solicitation and Evaluation Procedures, PGI 245.201-71 GFP Attachments to Solicitations and Awards, PGI 245.402-71 Title to Government Property, Strengthening Oversight of Government Furnished Property as Part of Property Management Systems Analyses, Fiscal Year 2019 Audit Priorities: Government Property in Possession of Contractors, Government Furnished Property Clause Compliance, Contractor Acquired Property (CAP) under Cost Reimbursement Contracts and Line Items, Military Equipment Valuation Contractor Acquired Property Business Rule.

POLICY DOCUMENTS AND GUIDES. To ensure ease of updates and accessibility, this guide is being made available in printable electronic format. For example, she stated that by December 2019 the Air Force will provide documentation to confirm that PCOs, administrative contracting officers, and contracting officer’s representatives accomplished GFP accountability training; PCOs modified the AFCAP IV contracts to incorporate accurate GFP lists; and PCOs updated the AFCAP IV QASP templates to include detailed property administration and oversight procedures. The 379th and 380th Mission Support Groups provide accountable property officers who are required by DoD Instruction 5000.64 to establish and maintain Air Force GFP records, and administrative contracting officers and contracting officers’ representatives, who are appointed by the PCO and are required to administer and oversee the contracts in Kuwait, Qatar, and the United Arab Emirates. We reviewed four Air Force Contract Augmentation Program (AFCAP) IV task orders in Kuwait, Qatar, and the United Arab Emirates.

Reissues DoDD 4140.1. ����LB endstream endobj startxref Social Media User Agreement   The Air Force provides GFP, such as mobile power generators and street sweepers, to enable the contractors to provide the services outlined in their contracts. The Air Force also did not verify that AFCAP IV base support or dining facility contractors performed contracted services for routine maintenance and repairs on Government property. DoD 5110.04-M Volume 2. This guidebook is intended to be used by DoD research and acquisition professionals conducting prototyping projects along the full spectrums of the science and technology (S&T), research and development (R&D), and acquisition lifecycle domains, including those inside DoD programs of record (PoR), in support of DoD PoRs, and independent of DoD PoRs. OPERATING GUIDE October 2018 Version 3 . This Guidebook replaces DoD 4161.2-M, DoD Manual for the Performance of Contract Property Administration (1991). The representative stated that the Principal Director, Office of the Under Secretary of Defense for Acquisition and Sustainment, Defense Pricing and Contracting Division, will direct the Defense Acquisition University to expand the use of the existing training and ensure it is available for the entire procurement workforce and to track use of the training by the procurement workforce. Establishes policy, assigns responsibilities and prescribes procedures for management of materiel across the DoD supply chain including materiel in the possession of contractors. The Air Force did not perform oversight of contracted services for maintenance and repairs of Government property because the AFCAP IV PCOs did not coordinate with the requiring activity to establish clear Government property surveillance measures in the QASP, such as procedures to oversee contractor performance of routine maintenance tasks and repairs. Defense Acquisition Guidebook. Website Policies  2 SUMMARY OF CHANGES Date Description Feb 2012 Pre-coordination Draft June 2012 Incorporated DPAP comments Aug 2013 Revised to align with current procedures Jan 2017 Updated to include use of the Invoice, Receipt, Acceptance and Property Transfer (iRAPT) application of the WAWF e-Business Suite instead of the term “WAWF”.

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Once a baseline is in place, the processes to maintain currency of GFP across the enterprise is addressed. Specifically: The Air Force did not account for GFP under these task orders because AFCAP IV PCOs did not follow established DoD and Air Force requirements to maintain GFP lists in contracts; include required data elements, such as item value, in GFP lists; and provide GFP lists to the accountable property officers.
In addition, the Air Force did not consistently include the value of GFP listed in the contracts and included only the value of GFP for the Government property items provided to the Qatar base support contractors, one of the four task orders we reviewed. administrative contracting officers and contracting officers’ representatives in the 379th and 380th Mission Support Groups did not conduct joint inventories of AFCAP GFP with the contractor within the 30-day timeline required in the contracts or reconcile the joint inventory results with the GFP lists in the contracts. CMO 703-697-1142. The Air Force did not account for GFP under four AFCAP IV task orders in Kuwait, Qatar, and the United Arab Emirates. … The DoD Guides and Handbooks listed below are a collection of the most frequently ones used in acquisitions. Item: Description: DoD Instruction: DoDI 4140.01: DoD Supply Chain Materiel Management Policy. Office of Inspector General, United States Department of Defense, 4800 Mark Center Drive, Alexandria, VA 22350-1500, Department of Defense Office of Inspector General, Federal Activites Inventory Reform (FAIR) Act Annual Submission. We will close resolved recommendations when we verify that the Air Force’s planned actions are complete. Therefore, this recommendation is resolved, and we will close the recommendation when we verify the planned actions are complete.


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